Sites & Workspaces

Structure your company geographically or operationally. Create isolated workspaces and define the construction sites within them to keep your data perfectly organized.

How it works
  • Create a Workspace: Group related sites together (e.g., "North Zone" or "Residential Projects").
  • Add Sites: Define specific construction locations with budgets, expected start/end dates, and location mapping.
  • Assign Teams: Select which employees have access to which specific sites, ensuring data privacy and focused workflows.
  • Safety Net: If a site is accidentally deleted, you have 30 days to recover it along with all its data from the disaster recovery bin.
Who uses it
Company OwnersProject Managers
Available In
All Plans (Limits apply)

Masters Data

The single source of truth for your entire company. Define your materials, machinery, and vendor databases once, and use them universally across all sites and workflows.

What you can do
  • Material & Units Master: Standardize item codes, descriptions, and units of measurement (Bags, Tons, SqFt) to prevent duplicate entries.
  • Supplier Master: Maintain a centralized vendor directory with contact details, GST numbers, and categories.
  • Machinery & Assets: Register company-owned or rented equipment, tracking their operational status and ledger balances.
Who uses it
Procurement HeadsStore KeepersAccountants
Available In
All Plans

ERP & Procurement

A unified, paperless pipeline from site request to final payment. Replace WhatsApp requests and scattered emails with a strict, accountable procurement journey.

The Procurement Flow
1

Indent

Site requirement request. Details what materials are needed and when.

By Site Engineer
2

Purchase Order

Official order sent to the supplier against approved indents.

By Procurement
3

GRN

Goods Receipt Note. Logs the physical material arriving at the site gate.

By Store Keeper
4

Invoice

Billing verification against the GRN and PO for accounting.

By Accounts
Note: Limits apply on the number of Indents, POs, and GRNs you can create based on your subscription plan. Check the pricing section for details.

Inventory

Prevent material theft and misplacement. Know exactly what is physically present at every construction site at any given moment.

How it works
  • Live Stock: Balances auto-update instantly when a GRN is created (stock in) or materials are issued (stock out).
  • Material Issue: Hand over stock to specific sub-contractors or site teams, tracking exactly where cement and steel are being used.
  • Material Return: Log unused materials back into the store.
  • Site Transfers: Move surplus inventory from one site to another transparently.
Who uses it
Store KeepersProject Managers
Available In
All Plans

Finance & Ledger

Bridge the gap between site operations and your accounting team. Manage outstandings and approve payments directly within the system.

What you can do
  • Payment Requests: Site teams can raise requests for contractor payouts, petty cash, or vendor advances.
  • Machinery Payments: Track rent or fuel payments against specific heavy equipment.
  • Approvals: Multi-level approvals ensure no unauthorized cash flows out of the company.
Available In
All Plans

Reports (DPR & Analytics)

Turn raw construction data into actionable intelligence. Stop manually compiling daily progress reports on Excel.

What you get
  • Daily Progress Report (DPR): Automated snapshot of site labor, material consumed, and work executed for the day.
  • Supplier Ledger: A clean statement of account showing total billed vs total paid for any vendor.
  • Machinery Ledger: Expense vs usage tracking for your heavy equipment fleet.
  • Stock & Issue Reports: Exportable registers to reconcile physical store balances.

HRM (Human Resources)

Manage your office staff, site engineers, and field workforce securely from one unified directory.

  • Employee Directory: Centralized profiles with emergency contacts, blood groups, and IDs.
  • Role-based Access: Determine exactly what each employee can see or edit (e.g., restrict store keepers from seeing financial totals).
  • Leave Management: Staff can apply for leave which managers can approve or reject directly.

Company Documents

A secure, searchable cloud vault for drawings, compliance certificates, and contracts, accessible anywhere.

Task Board

Kanban-style boards to assign action items to site engineers, track deadlines, and ensure compliance milestones are hit.

Site Activities

A chronological timeline logging who did what on the system, preventing disputes and ensuring total accountability.

Team Chat (In-App Messenger)

Stop losing critical site photos in crowded WhatsApp groups. Use dedicated, secure chat channels right inside Theka App.

Add-on available on paid plans